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Payroll & Compliance Specialist

Southeastern Surveying And Mapping
Full-time
On-site
Orlando, Florida, United States
Business, management and administration field

 

POSITION SUMMARY

The Payroll & Compliance Specialist is a key contributor within the Finance Department, responsible for ensuring accurate, compliant, and timely multi-state payroll processing. This role also provides cross-functional support in Accounts Receivable (AR), Accounts Payable (AP), Purchasing, and compensation management. Responsibilities include maintaining compensation structures, updating labor codes and contract rates within financial systems, conducting wage assessments, benchmarking salaries across company locations, and supporting Finance Department initiatives as needed.

ESSENTIAL FUNCTIONS

Payroll (Primary Focus – ~60-80%)

  • Process and maintain multi-state payroll for exempt and non-exempt employees in compliance with all federal, state, and local regulations.
  • Maintain employee payroll records, deductions, garnishments, and benefit changes.
  • Review and validate time entries, Paid Time Off (PTO), and employee changes to ensure accuracy and adherence to compliance requirements.
  • Coordinate with Human Resources (HR) for new hires, terminations, and tax setups across multiple states.
  • Assist with HRIS and payroll system implementations, upgrades, and transitions, ensuring accurate data migration, system testing, and end-user support.
  • Handle payroll-related employee inquiries promptly and confidentially.
  • Reconcile employee benefit deductions, premiums, and contributions to ensure accuracy between payroll records, vendor invoices, and general ledger accounts.

Compensation Plans & Wage Assessments

  • Assist in developing and maintaining Compensation Plans for employees in collaboration with Finance and HR.
  • Conduct wage assessments and monitor average salaries for various positions across all company locations to ensure internal equity and market competitiveness.
  • Maintain and update labor codes and contract billing rates within Deltek Vantagepoint to ensure the accuracy of project and financial data.
  • Support Finance and HR with compensation analysis, rate adjustments, and compliance reporting.

Accounts Payable (AP)

  • Enter and process vendor invoices to ensure accurate coding and proper documentation.
  • Maintain vendor files and assist with annual W-9 and 1099 documentation.
  • Provide coverage during AP staff PTO or peak workload periods.

Accounts Receivable (AR)

  • Assist with customer invoicing, cash applications, and collections, and follow up as needed.
  • Reconcile AR aging and coordinate with project managers on outstanding receivables.
  • Provide documentation and reporting support for audits and management requests.

Purchasing & General Finance Support

  • Support purchasing and vendor setup processes, including tracking company assets and fleet purchases.
  • Assist with reviewing and maintaining pricing agreements and purchase requisitions.
  • Provide cross-functional support across Finance operations to ensure continuity during staff absences.
  • Participate in continuous improvement initiatives and maintain compliance with company policies and internal controls.

Miscellaneous Support:

  • May perform light office duties including but not limited to filing, making copies, and scanning. 
  • May carry out other duties as assigned by management.

 

EDUCATION / EXPERIENCE

  • Associate’s degree in Accounting, Finance, or related field preferred, but not required. An equivalent combination of education and experience will be considered.
  • 5–6 years of experience in payroll and general accounting support roles; multi-state payroll experience required.
  • Certified Payroll Professional (CPP) preferred or will obtain.
  • Experience with Deltek Vantagepoint and payroll systems such as ADP or Paycom is strongly preferred.
  • Strong understanding of payroll compliance, wage analysis, and compensation benchmarking.

SKILLS & ATTRIBUTES

  • Exceptional attention to detail and accuracy.
  • Strong organizational and time-management skills; able to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.
  • Proficiency in Microsoft Excel, Word, and Outlook.
  • Ability to handle sensitive and confidential information with professionalism.
  • Strong analytical skills for compensation and payroll reporting.
  • Integrity & Accountability: Handle all financial matters with honesty, accuracy, and confidentiality.
  • Teamwork & Respect: Collaborate effectively across the Finance team and other departments.
  • Trust but Verify: Maintain diligence through consistent review and validation of data.
  • Continuous Improvement: Identify opportunities to enhance accuracy, efficiency, and process flow to improve overall performance. Encouraged to participate in professional development opportunities, system enhancement projects, or process automation initiatives.

PHYSICAL REQUIREMENTS

  • May occasionally require travel between company offices or sites; must maintain eligibility for company travel as applicable.
  • Must occasionally lift or move up to 10 pounds
  • Regularly required to sit, talk, or listen.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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