Human Resources Intern

Position: Human Resources Intern

Department: Human Resources

Office Hours: Monday- Friday from 9:00 am - 5:00 pm, onsite

Position Overview

The Human Resources Intern maintains an efficient office environment through a variety of organizational tasks. The individual in this position is expected to perform these tasks to support a wide range of employees and departments.

Reporting Structure

The Human Resources Intern works directly with the 1NYPAdmin team and under the Human Resources Senior Manager on a daily basis. The individual also works with other members of the Human Resources team and all employees as needed.

Responsibilities

• Handle incoming calls, messages, and faxes for employees alongside the 1NYP team
• Greet all incoming visitors, and ensure they are directed to the right place
• Support administrative office tasks such as mail sorting, scanning, shredding, filing, and general document organization
• Manage all office supplies and company cafes, keeping them clean and organized
• Maintain supply closet and mailroom organization
• Liaise with building management company for service, scheduling, insurance, and building IDs
• Maintain company-wide conference room schedules and assist with room setup as needed
• Support HR event logistics, including food orders, room setup, supplies, materials, and post-event cleanup
• Assist with managing swag inventory, including tracking quantities, organizing items, and supporting distribution for events or employee initiatives
• Support various HR and departmental projects as needed, including onsite engagement events, social media initiatives, employee experience efforts, and other administrative projects

Qualifications

• Upbeat personality and strong presentation
• Professional interpersonal etiquette
• Ability to talk, listen, and speak clearly on the telephone
• Ability to manage heavy call volume
• Ability to organize, multi-task, and prioritize
• Works well independently and within a group
• Reliable, hardworking, and committed to providing top-tier client service
• Excellent computer proficiency (particular in MS Office – Word, Excel, and Outlook)
• Ability to maintain regular, punctual attendance

Accommodations

• The role requires sitting for extended periods of time and the ability to speak and hear. Specific vision abilities include close vision for data entry.
• Reasonable accommodations may be made to ensure individuals with disabilities can perform essential functions. GlobeTax is an Equal Employment Opportunity Employer.

*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;

*This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;

*This job description is subject to change at any time