Accounting Intern- Oglethorpe University

JOB SUMMARY

The purpose of this job is to assist the Financial Services Department with various governmental accounting assignments. Daily tasks may consist of preparing and processing invoices, organizing office mail, recording business transactions, managing customer accounts, as well as organizing, and verifying financial information. The completion of the Internship may consist of the creation and presentation of a financial services related assigned project.

ESSENTIAL JOB FUNCTIONS:      

• Assist in the preparation of financial reports
• Support monthly and year-end closing processes in accordance with Governmental Accounting Standards Board (GASB) regulations (bank reconciliations, fixed asset updates, budget to actual journal entries)
• Firsthand entry of accounts payable and accounts receivable
• Introduction to payroll management
• Help with the analysis of financial data, including budgets, expenditures, and revenues
• Maintain and reconcile government funds, grants, and capital project accounts
• Assist in the preparation of journal entries and account reconciliations
• Review and verify documentation for accuracy and compliance with City accounting policies (such as P-Cards and travel reimbursements)
• Help with audit preparation and liaise with auditors to provide necessary documentation
• Prepare reports for government compliance and other regulatory agencies
• Provide administrative support to the Finance Department team as needed
• Participate in meetings and discussions on governmental accounting best practices and emerging industry trends

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Currently enrolled Undergraduate junior or senior at Oglethorpe University majoring in Accounting, finance or related field
• Experience with Governmental Accounting Standards Board (GASB) and relevant public sector regulations is a plus
• Ability to pass a criminal background check; and drug screening

KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience with accounting software (Tyler System or other cloud-based accounting system) preferred
• Familiarity with financial reporting and auditing standards for the public sector
• Ability to network with other professionals in the public sector and accounting industry
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Strong analytical, organizational, and problem-solving skills
• Excellent attention to detail with a focus on accuracy
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Strong written and verbal communication skills
• Ability to work independently as well as collaborate with a team

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is frequently required to sit; talk, and hear; use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms
• The employee may occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus
• While performing the duties of this job, the employee sits in an office or computer room

WORK ENVIRONMENT:     

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• May work evenings as needed for special events and/ or City Council meetings
• Work may require travel between multiple locations
• Work in a team environment
• Participate in Department-Specific Job-Shadows
• The employee works in a normal office environment

The City has the right to revise this position description at any time and does not represent in any way a contract of employment.