Corrections Supervisor

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Assists the Unit Supervisor in planning, organizing, and implementing divisionrecord goals and objectives; coordinates and integrates all activities toward achievement of established goals and objectives.
• Supervises trainsand coordinates staff functions according to established procedures and departmental guidelines. Supervises schedules, evaluates staff, reviews, and approves payroll, including leave time and administers discipline, as appropriate. Assists other supervisors, as needed, to ensure proper supervisory coverage.  
• Ensures work is performed in compliance with all laws, rules, and regulatory standards governing the operations of the facility and programs.  Ensures all functions under charge are in accordance with Federal and State rules, Administrative Orders, Florida Model Jail Standards, FCAC, and ACA. 
• Performs a wide variety of complex administrative functions as it relates to inmate processing and programs; enters and updates court information into the Jail Management system; reviews, verifies, and authorizes all types of inmate releases, as applicable; compiles, analyzes and evaluates statistical data, inmate demographics, answers inmate grievances and requests, reports processing, and documentation review and approval. Oversees and performs a variety of critical record keeping duties; supervises the maintenance of departmental records and filing systems appropriate to the unit.
• Assists in preparing and monitoring various operating budgets and payroll for the assigned department; ensures all functions and programs under charge are performed within established budgetary parameters, to include overtime, supply costs and ensuring sound fiscal control.
• Maintains open communication with Judiciary, Pre-Trial Release, Probation, Sheriff’s Office, Clerk of the Court, and Public Defenders Office for the dissemination of information. Assists public via telephone, answering questions regarding releases and general questions.  
• Assists staff with the interpretation of all court orders regarding sentencing, bonds, releases, and other instructions from the court.
• Manages and maintains department equipment and general office supplies; submits requests for repairs and replacements as needed.  
• Attends and participates in meetings and trainings to keep up with court related issues, legislative changes, etc. 
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

• Ensures all inmates have access to basic education; general education development programs/testing, substance abuse classes, life skills, and reentry classes; monitors classes and instruction; ensures accurate recording of program utilization.
• Develops and researches ideas for new programs. Develops goals, objectives, and operation procedures for specified new programs. Researches grant programs and plans and assists in the preparation and submittal of grants and funding applications as directed. 
• Oversees the Program Housing Unit; to include, risk/needs assessments, criteria, curriculum, program compliance, and reentry plans for program participants.
• Monitors revenues, expenditures, and contracts. 

• Oversees the court documentation received from Initial Appearance, Video Arraignment, Video Pre-Trial and the Outside Court List.
• Supervises a variety of critical teletypes through FCIC/NCIC to other agencies – local and State, personally handling difficult cases.
• Performs a wide variety of complex administrative functions as it relates to court documentation processing, e.g., enters data into the Jail Management System; reviews all files for accuracy according to the established Inmate Services File Audit OP 600.15; reviews and authorizes all court releases according to the established Release OP. 

• Supervises the management of classification activities for each inmate housed in the facility for more than 48 hours to ensure appropriate housing placement.
• Supervises the coordination of the Trusty Program for the facility.
• Participate in PREA Victimization meetings. Ensure PREA standards are being met in accordance with policy. 
• Chairs Confinement Review Committee Meetings.
• Reviews Gain Time for accuracy.
• Reviews and signs off on Time Serve releases, according to the established Release OP, processed by Classification staff.

• Supervises a variety of critical teletypes through FCIC/NCIC to other agencies local and State, personally handling difficult cases. 
• Oversees Court document preparation for first appearance.  
• Reviews and approves releases.  Assures that accurate records are maintained. 
• Answers correspondence from former inmates and ensure compliance with A.C.A. 
• Notifies victims of inmate release through telephone call or coordinates a visit from Law Enforcement.

Education: Associate’s Degree from an accredited college or university in Criminal Justice, Business Administration, Public Administration, or a closely related field.

Experience: Three (3) years’ experience in Inmate Records, Bonds and Dockets, Inmate Programming, Inmate Classification, Probation, Pretrial Release, and/or Community Corrections, to include at least one (1) year experience in a supervisory capacity. An equivalent combination of education, training, and/or experience may be considered.
 
Preferred:

• Leadership Training/Certification (i.e. National Jail Leadership Command Academy, Florida Senior Leadership Program, Valencia Public Leadership Program)
• Field Training Officer Program Certification (40 Hour)

• Must not have any discipline above a Written Reprimand in the last twelve (12) months.
• Must possess and maintain a valid Florida Driver’s License. 
• Must be FCIC/NCIC certified within thirty (30) days of employment.

• Ability to effectively lead/supervise a staff comprised of entry and journey level employees engaged in carrying out departmental functions within a correctional facility.
• Considerable knowledge of adult inmate classification, case management and rehabilitation principles, practices, procedures, and systems; knowledge of correction facility operations and of court and probation systems.
• Considerable knowledge of the criminal justice system and court terminology.  Skill in reading, analyzing, and interpreting professional periodicals and journals, technical procedures, and legal documentation.
• Ability to read, update and maintain various records and files; knowledge of administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.
• Thoroughknowledge of pre-established local, state, and federal policies, procedures, and regulatory requirements applicable to the work.
• Ability to work independently in an office and correctional environment, communicate effectively (verbally and in writing), maintain confidentiality concerning sensitive information. Ability to prioritize work, organize and make sound judgments; skill in analyzing and developing effective solutions.
• Thoroughknowledge of modern office procedures and equipment; ability to organize, inventory, and maintain property and records. 
• Ability to understand and follow written and oral instructions.
• Ability to work under pressure and/or with frequent interruptions; skill in using good judgment, discretion, and confidentiality in the performance of duties.
• Skill in interpersonal and leadership communications; ability to deal with people in a variety of changing and complex situations; ability to deal tactfully and cordially with a variety of people from different cultural backgrounds. 
• Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials and the general public, inmates, social service and law enforcement agencies and members of the judiciary; skill in the principles and techniques of customer service skills. Skill in professionally and effectively communicating verbally, in writing, and in presentations. 
• Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.

• Physical Demand: Light
• 20 pounds maximum lifting
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 pounds
• If less lifting involved will require significant walking/standing
• If mostly sitting is involved will require push/pull on arm or leg controls
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.