Toho Water Authority logo

CIP Delivery Coordinator

Toho Water Authority
2 days ago
Full-time
On-site
Kissimmee, Florida, United States
$32.13 - $45.90 USD yearly
Transportation, Logistics and Warehouse

General Description

The CIP Delivery Coordinator provides execution-side administrative and coordination support for Capital Improvement Program (CIP) projects within Engineering & Construction. 

This position supports Engineering Project Managers and Construction Managers by coordinating documentation, tracking milestones, facilitating communication workflows, and maintaining project records. The role is focused on day-to-day project delivery support to reduce administrative burden and ensure project mechanics move efficiently through planning, procurement, and construction phases.

This position reports to Engineering leadership and works closely with Project Managers, consultants, contractors, Procurement, Legal, and PMO staff.

Essential Functions

  1. Support Engineering Project Managers during planning and design phases by tracking design milestones, review cycles, and action items.
  2. Assist in preparing procurement-ready and PMO-ready documentation packages to ensure completeness prior to routing.
  3. Coordinate assembly and routing of procurement packages between Engineering, Procurement, Legal, and other internal stakeholders.
  4. Track procurement timelines, dependencies, and schedule impacts; escalate delays as appropriate.
  5. Provide administrative support during bid phases, including document distribution and communication tracking.
  6. Assist with preparation and organization of pre-construction documentation.
  7. Support construction-phase coordination by tracking submittals, RFIs, and change request logs for administrative purposes.
  8. Coordinate construction meeting logistics, including scheduling, agendas, and action item tracking.
  9. Maintain document control systems and organized electronic project files.
  10. Assist in compiling status reporting inputs for Engineering leadership and PMO reporting needs.
  11. Maintain project status trackers, milestone logs, and risk/issue logs based on inputs from Project Managers.
  12. Coordinate documentation exchanges between consultants, contractors, internal reviewers, and regulatory stakeholders.
  13. Support cross-functional communication to ensure timely flow of information.
  14. All other duties as assigned.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain that required qualification would be:

  1. Associate’s degree in Construction Management, Engineering, Business Administration, or related field; or three (3) years of experience supporting capital projects, engineering, operations, construction administration, or similar environments.
  2. Strong organizational and document control skills.
  3. Proficiency in Microsoft Office Suite and project documentation systems.
  4. Ability to manage multiple project timelines simultaneously and prioritize based on project urgency.
  5. Strong attention to detail and follow-through. 
  6. Strong document organization and tracking discipline.
  7. Must possess and maintain a valid State of Florida Class E Driver's License. 
Preferred qualifications include:
  1. Experience in public sector, utilities, construction, or infrastructure environment.
  2. Familiarity with design & construction documentation (design reviews, submittals, RFIs, change logs).
  3. Experience supporting procurement processes.
  4. Exposure to project management software platforms.
  5. Knowledge of engineering or construction workflows.

Physical Demands

PHYSICAL REQUIREMENTS: 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and bend, kneel, squat, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  
WORKING CONDITIONS:
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Environmental factors include indoor, flat surface, noise, sitting with occasionally walking and standing. When in the field occasionally the work environment includes outdoor conditions; rugged terrain, slippery surfaces, varying weather, including, heat, cold, dry, wet weather.