Assistant Director, Sponsored Research Administration AS6553

The Assistant Director of Sponsored Research Administration (SRA) reports directly to the Associate Director of SRA and works closely with the Grants/Sponsored Research and Strategic Initiatives team. This position is responsible for post-award administration of all the University’s awarded sponsored/contracts.

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Ensure that all financial and procurement activities on sponsored programs follow applicable federal, state, and sponsor applicable rules and regulations
• Serve as a liaison with funding agency Program Officers
• Serve as the primary point of contact for principal investigators (PIs) and project directors (PDs) for post-award support and administration, ensuring that assigned costs are allowable and allocable to the grant
• Reconcile accounts on a monthly basis
• Provide PIs/PDs with monthly financial reports; monitor and track subcontractors financial and reporting performance through close out
• Create and maintain databases, reports, and forms that track awarded grants/contracts
• Conduct post-award administration for all the University’s awarded sponsored grants and contracts through close-out, including preparing expense reports, check requests, and purchase requisitions
• Ensure compliance with applicable federal, state, and sponsor applicable rules and regulations including management of effort allocation/reporting and monitoring and approving appropriateness of expenditures on awards and sub-awards
• Advise faculty members in all aspects of grant compliance and performance/delivery requirements
• Develop and maintain the tracking system to ensure deliverables are submitted on time and in compliance with award terms and conditions
• Correspond with sponsors, sub-recipients, PIs, project directors, department chairs and the Grants, Sponsored Research and Strategic Initiatives team regarding performance problems
• Prepare progress and financial reports to sponsoring agencies in a timely and accurate manner
• Review subrecipient risk assessments in conjunction with the Director of Risk Management
• Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments; identify cost transfers from budget reconciliation; submit timely and accurate cost transfers
• Conduct financial analyses as assigned
• Provide quality customer service to all stakeholders, both internal and external to Stetson to ensure mission and reputation of Stetson remains strong
• Handle all sensitive materials as strictly confidential
• Supervise a Work Study student
• Perform other site and position specific functions as assigned

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:

• Ability to effectively communicate verbally and in writing with all levels of the organization, including advising faculty in interpreting and adhering to sponsor and University guidelines
• Ability to manage and prioritize multiple projects/tasks simultaneously
• Knowledge of federal, state and sponsor-specific regulations relating to grant and/or contract activity
• Understand financial processes and controls including the reconciliation process
• Excellent people skills
• Experience with Microsoft Office Suite
• Ability to work with minimal to no supervision in a deadline driven, highly confidential environment

Required Qualifications: This position requires:

• Bachelor’s degree in a business or finance-related field or equivalent combination of education and experience is required
• Minimum of four to six years of experience in grants and contracts post-award administration and budget development
• Experience in use of MS Excel 

Ideal Candidate Qualifications: 

• Experience with Banner
• Research or grants education and/or experience