Assistant Director of Facilities Management

Bachelor's degree in business administration, facilities management, construction management or a closely related field  and  five years related professional level facilities management experience, including three years of supervisory experience; or any  equivalent combination of related training and  experience. 

A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment.   If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is highly responsible managerial work, directing and supervising the Facilities Management Department.

An employee assigned to this classification plans, organizes, directs, and controls assigned activities and operations of the Facilities Management Department, including capital preservation programs, vertical and horizontal construction projects, and comprehensive maintenance operations for critical and non-critical County facilities.

Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the County's core values.

Manages and coordinates the activities of subordinate supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.

Oversees capital preservation initiatives, including lifecycle replacement and major system upgrades for County facilities. 

Develops, implements, and manages Facilities training programs for various trades, safety, and compliance, ensuring staff are educated and informed.

Develops and coordinates maintenance improvement programs for the identification and prioritization of department needs.

Provides oversight and coordination of vertical construction projects, including new facilities, major renovations, and expansions, and horizontal construction projects, including site development, utilities, and infrastructure improvements, ensuring projects are delivered on schedule and within budget.

Responsible for service contracts compliance administration; assists with developing scope of services, terms and conditions, and costs; drafts and submits service-related bids and evaluates contracted work, ensuring compliance with agreements, including construction, professional services, and capital project contracts.

Responsible for automated maintenance work order system administration, establishing and ensuring workload prioritization for customer service and maintenance operations; manages workflow, distribution, workload, measurement, and evaluation, while ensuring alignment with capital project schedules and operational continuity of critical facilities.

Coordinates facility inspections, prepares and analyzes inspection reports, and incorporates findings into capital planning and preservation strategies

Assists in the development and management of departmental budget and business plan, including multiyear capital improvement programming and construction budgeting.

Oversees special projects as assigned by the Department Director, including complex capital and infrastructure initiatives. Coordinates activities with other County departments.

Assists in the formulation of policy for the department, including policies related to capital project delivery and asset management.

Coordinates activities with various city, state, and federal agencies. 

Operates, as required, motor vehicles (including departmental motor vehicles) to conduct facility site reviews and inspections for assigned buildings & sites throughout the County.

Acts in the Director's absence when required.

Performs the listed duties, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES

Considerable knowledge of the materials and methods used in building construction and stages of construction, when possible, defects and violations may most easily be observed and corrected.

Considerable knowledge of local, state, and federal laws associated with building codes as they apply to delivering maintenance services in the County buildings.

Considerable knowledge of the principles and practices of modern personnel supervision and motivation.

Knowledge of basic architectural and construction principles. 

Knowledge of infrastructure systems, including site utilities, drainage, roadway improvements, and supporting horizontal construction components.

Knowledge of construction delivery methods, including design-bid-build, construction manager at risk, job order contracting, and related public project models.

Knowledge of capital improvement planning and asset lifecycle management. 

Knowledge of public sector procurement requirements, contract administration, and competitive solicitation processes related to construction and professional services. 

Knowledge of Green and Sustainable features in County buildings.

Ability to read and identify discrepancies in blueprints.

Ability to use independent judgment in making highly visible and complex decisions.

Ability to formulate and effectively and efficiently implement policies and procedures.

Ability to communicate effectively, both orally and in writing, including public speaking and preparing written reports and memoranda.

Ability to develop objectives for department programs and direct effective long and short-range planning.

Ability to evaluate cost estimates, schedules, and construction documents for accuracy and fiscal responsibility.

Ability to oversee and manage multiple concurrent capital and construction projects while maintaining uninterrupted operations at critical facilities. 

Ability to analyze and evaluate current program activities and procedures. 

Ability to develop, prepare, and monitor complex budgets.

Ability to effectively supervise and coordinate the activities of subordinate supervisors and employees.

Ability to establish and maintain effective working relationships with co-workers, elected officials, community interest groups, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms; and taste or smell. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; and is occasionally exposed to wet, humid conditions (non-weather); outdoor weather conditions; fumes or airborne particles; toxic or caustic chemicals and vibration.

The noise level in the work environment is usually moderate.